Executive Assistant to General Manager Infrastructure and Assets

Masterton District Council is committed to creating an inclusive and equitable workplace; one that embraces the strength diversity brings, and that is truly reflective of the many communities we serve. Through our work, we aim to give genuine and meaningful effect to Te Tiriti o Waitangi and to become a better Te Tiriti partner.

We encourage applications regardless of race, religion, gender identity or expression, sexual orientation, age, or disability.

We strive to be a place where our people can thrive and feel empowered - as part of their team and as individuals - because we believe our organisation should be one where everyone feels supported and included in their role.

So what's it like to work at Masterton District Council - Working at Masterton District Council

He angitūtanga | The opportunity:

We're seeking an exceptional Executive Assistant to provide proactive support to the General Manager Infrastructure and Assets, working closely with them to ensure seamless delivery across a diverse portfolio. As the backbone of the Infrastructure and Assets business unit, you'll manage the GM's diary, prepare and proof documents, handle sensitive information, and provide critical operational support.

This dynamic role is perfect for someone who thrives in a fast-paced environment, can juggle multiple priorities with ease, and brings a positive, fun attitude to work. You'll also collaborate with the wider team by coordinating meetings, events, and assisting with projects as required.

Further information about this role and about Council can be found by downloading the position description below or by contacting Maseina Koneferenisi, General Manager Infrastructure and Assets on 06 370 6300.

He kōrero mōu | About you:

• Have or be working towards a diploma or degree in business administration, management or related field could be advantageous.
• Additional certificates in administrative support or project management could be advantageous.
• Proven prior experience in an executive assistant position, providing high-level support to Senior management.
• High level of proficiency in office software (e.g., Microsoft Office Suite) and presentation and workflow software (Visio, lucid chart, smart draw etc)
• Strong organisational skills to manage diaries, schedules, and multiple tasks effectively.
• Excellent proofreading and editing skills.
• Excellent verbal and written communication skills for handling correspondence, preparing reports, and liaising with stakeholders.
• Ability to build and maintain positive relationships with key stakeholders and team members.
• Ability to handle sensitive and confidential information with the utmost discretion and maintain data security protocols.
• Strong coordination and planning skills for organising meetings, conferences, training and events, including logistics and travel arrangements.

Ngā āhuatanga kei a mātou | What we offer:

At MDC we look after our people. Benefits for Council staff include:

• Five weeks’ Annual Leave  
• Free medical insurance for you and your family  
• Fifteen days Sick Leave, plus an additional five days’ Domestic Leave  
• Annual Wellbeing Allowance  
• Great Parental Leave conditions   
• Flexible working options  
• Developmental opportunities  
• An active social club.  

By joining MDC, you'll not only enjoy these benefits but also make a positive contribution to our amazing community!

Applying:

If this opportunity excites you and you have the relevant skills and experience, apply now by submitting your cover letter, employment application and CV. Through to peopleandculture@mstn.govt.nz, before 5:00pm, Wednesday 30 April 2025.

Rere ngātahi, rere tapatahi, rere tai arapuke. Flow together, flow with integrity, flow to meet the swell (challenge).